Which Money Controls Should Our Club Check?

What are the ten controls?

1. 1Two people approve every payment over a set amount.
2. 2A different person reconciles the bank statement every month.
3. 3All money goes into a bank account in the club’s name, never a personal account.
4. 4Cash at events is counted and signed by two people.
5. 5Every expense has a receipt, kept in one shared place.
6. 6A budget at the start of the season, compared with actual numbers every month.
7. 7A short money report to parents every month.
8. 8The board sees the books every month, not only at the AGM.
9. 9Treasurer and signing roles change every few years.
10. 10A written financial policy: fees, refunds, reimbursements, who signs.

How should we use the checklist?

Sample. Adapt to your club. Agree the payment approval threshold in writing, assign roles and review the checklist each season. Download without giving an email address; the optional email request is separate.