Minor hockey team, Durham Region: team manager charged, over CA$5,000 (2023-24 season).
Read the story
ClarityLedger Sports
Get one third of your week back.
We keep your team's books from the sheets and emails you already have.
Money 34%Coaching, team, families 66%
Get paid on time without awkward conversations.
ClarityLedger reminds families for you, kindly and on time, by WhatsApp and email. The coach stays the coach.
Kind first, firm when needed.
Stops the moment they pay.
Every family knows exactly how to pay.
Why clear books matter
Nearly CA$8 million taken from youth sport in Canada. Most parents never saw it coming.
In at least 28 cases with criminal charges or lawsuits between 2010 and 2020, money that families paid for fees and fundraising left the club. Experts say many more cases are never reported.
- CA$8M
- taken from Canadian youth sport groups, 2010 to 2020
- 28+
- cases with charges or lawsuits
- Too late
- how most cases are found: a missed ice-time payment, an unpaid bill
How it usually happens
- Cheques written to themselves
- Transfers between club accounts
- Personal bills paid with club money
- Club card used for personal spending
Recent cases in Ontario
Youth soccer club, Norfolk County: treasurer charged (2023).
Read the storyProvincial minor hockey association: about CA$2.4 million, 48-month sentence (2021).
Source: CBC Sports, 2020 and news reports. Charged means not proven in court.
ClarityLedger keeps every dollar in the open.
Most volunteers are honest. Clear books protect them too.
- Every number opens its receipt or payment notice.
- Parents get a monthly update and see their own statement.
- A second person approves every payback.
- We never hold or move money. The club pays from its own bank.
- Every change is logged: who did it, and when.
15 days free. No card.
Sound familiar?
Receipts in the car, the kitchen drawer and your phone.
Parents asking where did my money go?
The association report is due, and the spreadsheet is a mess.
Card fees taking a piece of every payment.
How it works
- 1
Text us.
Sign up with your phone and say hi on WhatsApp.
- 2
Drop your files.
Your spreadsheets, receipts and screenshots. The AI learns how you do it today and asks only what's missing.
- 3
Relax.
Books, reports and parent updates go out on time, and we flag money your team may get.
What you get
Keeps
Send it once. We keep it.
Organizes
Your way, cleaned up.
Reports
Reports that send themselves.
Finds money
More money for the team, less for fees.
Does your team qualify for fee help or grants?
Why not just a team app or accounting software?
| Feature | Spreadsheet | Team apps | Accounting software | ClarityLedger |
|---|---|---|---|---|
| Needs finance knowledge | ||||
| Works in WhatsApp | ||||
| Learns your spreadsheet | ||||
| Association report ready | ||||
| No card fees on e-Transfer | ||||
| Finds grants and fee help |
Built for associations
OVA-ready (our format) report pack. Every club report on time, in one format.
Your data, your club
Only the information your club needs. Never sold. Never shown in groups.
Read our legal documents · Made in Hamilton, Ontario.
15 days free. No card.
Start with your team. Choose a plan when you're ready.
Questions
Your next practice starts in a few hours. Your books can be done before that.
Questions? Write to agent@clarityledgersports.com