The coach's reading room
Missing Team Money: What Should Your Club Do?
ClarityLedger Sports is an AI team treasurer that keeps a youth team's books from the emails, receipts and sheets the coach already has, and explains every number in plain words.
What should we do first?
- 1Save every bank statement, receipt and email.
- 2Change bank access and online passwords; remove single-signer rights.
- 3Tell the board in writing.
- 4Ask an independent person or accountant to review the books.
- 5Report to the police if the review confirms a loss.
- 6Tell families the facts you can share, and the new controls.
- 7Tell your insurer and your provincial association.
When should we get professional advice?
General information, not legal advice. Your board, bank, insurer and an independent adviser can help decide safe next steps. Keep allegations out of public chats and preserve original records.
What else do coaches ask?
Should we accuse someone in the parents’ group?
No. Preserve evidence, inform the board privately and get an independent review.
Does ClarityLedger hold or move money?
No. Money stays in the club’s bank account. ClarityLedger makes every dollar visible and adds a second pair of eyes.
Should parent reports include family names?
No. Share totals only. Athlete-specific records use jersey numbers; private family statements are not group reports.
Sources
- www.cbc.ca/sports/fraud-canadian-youth-sports-robbed-8-million-past-decade-1.5796422Last checked Oct 26, 2026
- www.cbc.ca/sports/fraud-canadian-youth-sports-transparency-rebuilding-trust-1.5806345Last checked Oct 26, 2026
General information, not legal advice. Reports describe the source’s findings at the time; charges are not convictions.
CAD 29.90 per team a month, Club CA$149 a month, 15 days free, no card
Start clean books for next season