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How Do I Track Team Fundraising by Jersey Number?
ClarityLedger Sports is an AI team treasurer that keeps a youth team's books from the emails, receipts and sheets the coach already has, and explains every number in plain words.
Last updated Oct 26, 2026Author: Carol, ClarityLedger SportsReviewer: John (grants)
What should the tracker record?
| Field | Use |
|---|---|
| Jersey number | Private athlete reference; no names |
| Goal | Agreed goal per athlete |
| Sale or donation | Date, reference and actual amount |
| Costs | Supported expenses |
| Fee credit | Amount allocated under the agreed rule |
How do we keep fundraising credits clear?
- 1Set a goal per athlete and agree the allocation rule.
- 2Record each sale or donation by jersey number.
- 3Match deposits and keep supporting receipts.
- 4Show each family only its own credit against fees.
- 5Share team totals in the monthly parent report.
What else do coaches ask?
Does ClarityLedger hold or move money?
No. Money stays in the club’s bank account. ClarityLedger makes every dollar visible and adds a second pair of eyes.
Should parent reports include family names?
No. Share totals only. Athlete-specific records use jersey numbers; private family statements are not group reports.
Sources
- coach.ca/Last checked Oct 26, 2026
- www.priv.gc.ca/en/Last checked Oct 26, 2026
Program rules can change. Dates marked as planning estimates are not announced deadlines. Always check the official page.
CAD 29.90 per team a month, Club CA$149 a month, 15 days free, no card
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